Group Policies
For the benefit and safety of group members, and to comply with data protection legislation, our group has policies in place that we ask our members to accept upon joining.
Acceptance of Group Code of Conduct
I agree to;
- Behave professionally at all times and treat others with respect and consideration.
- Avoid categorising anyone according to protected characteristics covered by the Equal Status Acts 2000-2018 or because of their profession.
- Avoid inappropriate language, comments and tone that could be misconstrued or create offence.
- Avoid physical contact except in an emergency or in the normal course of greeting (for example, shaking hands).
- Understand and not breach Data Protection law.
- Not knowingly break any other laws.
- Be fair and honest.
- Not personally criticise any other trainer, examiner, or road safety organisation.
- Not charge for providing tutoring (except Motorcycle Fuel Expenses).
Acceptance of Personal Responsibility
- I accept that I am responsible for my own safety at all times during observed rides or during any other on-road events / ride-outs organised by the group.
- I will adhere to Traffic Regulations, including speed limits and will obey the rules of the road.
- I hold a full motorcycle licence and I am compliant with any restrictions imposed by that licence.
- My motorcycle is properly insured and taxed to be ridden on a public road.
- My motorcycle will be maintained in a roadworthy condition.
- I understand that the group does not offer formal instruction.
Consent to Process Members’ Personal Data
This notice sets out an explanation of what information about you we process, why we process your information, with whom we may share your information and a description of your rights with respect to your information. In this privacy statement “we”, “our”, “us” and “the Group” refers to RoSPA Munster Riders Group, and the Committee and Tutors in their duties of running and administering the affairs of the Group.
What information do we process?
In connection with the running of the affairs of the Group, we need to collect and process certain personal information about you in the interests of organising Group meetings, training events and other activities. We will process this information during the period from your expression of interest in the Group, application for membership, throughout the period of your continuing membership and in certain circumstances, following the termination or cessation of your membership. We normally obtain personal data directly from you. However, in certain circumstances it may be necessary to obtain data from internal third parties, e.g., other group members, or from external third parties, e.g., RoADaR or RoSPA. The categories of personal data we process and the legal bases for doing so are set out in more detail in the appendix attached to this notice.
How do we use your information?
The information we hold, and process will be used for management and administrative purposes. We keep it and use it to enable us to manage the Group, manage our relationship with you effectively, lawfully, and appropriately and protect members and prospects’ rights and interests. This includes using your information to enable us to communicate with you, maintain records of membership, and where requested and appropriate, share information with RoSPA, and comply with legal obligations, pursue our legitimate interests, and protect our legal position in the event of legal proceedings against the Group. The uses we make of each category of your personal data, together with the legal bases we rely on for those uses are set out in more detail in the appendix to this notice. Where there is a need to process your data for a purpose other than those set out in the appendix or otherwise outlined to you, we will inform you of this.
How is your information shared?
Your information may be disclosed to third parties where we are legally obliged to do so or where our constitution requires or permits us to do so. For example, we pass on certain information to external third parties, such as RoSPA.
Will your information be transferred abroad?
We may transfer your personal data to other related entities within the EEA for purposes connected with your membership or the management of the Group’s affairs. For example, in order to comply with requests from RoSPA about membership. We do not envisage any circumstances where your personal data might be transferred outside of the EEA. If, and to the extent that we may need to transfer your personal data outside the EEA, including to a jurisdiction that is not recognised by the European Commission as providing for an equivalent level of protection for personal data as is provided for in the EEA, we will ensure that appropriate measures are in place to comply with our obligations under applicable law governing such transfers.
How long do we keep your information?
We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, tax, accounting, or reporting requirements. To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal requirements. We normally retain membership records throughout your period of membership and for up to twelve months after you cease to be a member.
What happens if you do not provide us with your information?
In some cases, you may decline to provide us with your personal data. However, if we believe that we require relevant information to manage your membership effectively or properly, we may not be able to continue our relationship with you if you decline to provide us with that personal data. For example, should you decline to provide us with your email or phone number, we will be unable to communicate details of meetings, events, or other information relevant to your continued membership of the Group.
What are your rights under data protection law?
You have the following rights under data protection law, although your ability to exercise these rights may be subject to certain conditions:
- the right to receive a copy of and/or access the personal data that we hold about you, together with other information about our processing of that personal data;
- the right to request that any inaccurate data that is held about you is corrected, or if we have incomplete information, you may request that we update the information such that it is complete;
- the right, in certain circumstances, to request that we erase your personal data;
- the right, in certain circumstances, to request that we no longer process your personal data for particular purposes, or object to our use of your personal data or the way in which we process it;
- the right, in certain circumstances, to transfer your personal data to another organisation;
- the right to object to automated decision making and/or profiling; and – the right to complain to the Data Protection Commissioner.
If you have any queries about this notice, please contact: info@munsterriders.ie